Privacy Policy

This is the privacy notice for K[]NESH SPACE.

K[]NESH SPACE is committed to protecting your personal information and being transparent about what information we hold about you.

Using personal data allows us to provide people with information about the work that we do and to engage with potential donors and supporters.

The purpose of this policy is to give you a clear explanation of how we collect and use your information.

We use your information in accordance with all applicable laws concerning the protection of personal information. We regularly review our privacy policy and will place any updates on this web page. The policy was last updated October 2018.

Please contact us if you have any questions about our privacy policy or information we hold about you to info@konesh.space.

Personal Data

Personal data is any information that relates to a living person who can be identified from that data (or from that data plus other data that is held).

We have a commitment to protecting the privacy of personal data submitted to K[]NESH SPACE and follow the guidance of the General Data Protection Regulation 2018.

Personal data that we hold will be:

  • Processed lawfully, fairly and transparently collected for limited and specific purposes

  • The minimum required for those purposes

  • Accurate

  • Stored for a limited time

  • Kept updated and secure

We store and process personal data via Mailchimp whose servers are sited in the USA.  The company signed up to the EU/US Privacy Shield.

Third Parties

There are certain circumstances under which we may disclose your personal information to third parties. These are as follows:

  • To our own service providers who process data on our behalf and on our instructions (for example our ticketing system software provider). In these cases we require that these third parties comply strictly with our instructions and with data protection laws, for example around security of personal data.

  • Where we are under a duty to disclose your personal information in order to comply with any legal obligation (for example for Gift Aid purposes).

  • To specific named partners (for example when we present a project in someone else’s venue). In these cases we will always ask for your explicit consent before doing so security of your personal information.

We have in place appropriate safeguards (both in terms of our procedures and the technology we use) to keep your personal information as secure as possible. We will ensure that any third parties we use for processing your personal information do the same.

Security of Your Personal Information

We have in place appropriate safeguards (both in terms of our procedures and the technology we use) to keep your personal information as secure as possible. We will ensure that any third parties we use for processing your personal information do the same.

Your Rights to Your Personal Information

You have the right to request a copy of the personal information that we hold about you and to have any inaccuracies in this data corrected. Please use the contact details given at the top of this policy if you would like to exercise this right.

List of Websites

K[]NESH SPACE administrate a number of websites including:

If you visit any of these websites, including their subdomains, you accept and consent to the practices described in this Privacy Policy. 

There are links out to websites not controlled by K[]NESH SPACE given on our websites. These links should not be taken as endorsements of these third party websites. We are not responsible nor do we have control of the content of these sites and we do not have input to their privacy policies.

Mailing List Subscribers’ Data

The data we collect from our mailing list subscribers are:

  1. Full name

  2. Email address

  3. Post code

  4. Country of residence

We collect this information so that we can let you know about our projects and events.

The information is also used in aggregate data analysis such as tracking the effectiveness of communications through email opening rates.

The lawful basis for processing these data is Article 6 (1)(f) – legitimate business interests and/or Article 6(1)(a) – consent. We only collect and process your personal data for purposes that are in our legitimate organisational interests (to keep you informed about our work) if there is no overriding prejudice to you by using your personal information in this way. For any situations where it is not appropriate we will ask for your explicit consent.  

The data and consent are stored and recorded via MailChimp. The data is securely stored with access controls in place to prevent unauthorised access to the data. It will not be shared.

Subscribers may submit a Subject Access Request to access their personal data and are entitled to have it rectified if it is incorrect or incomplete. They may request the deletion of their personal data at any time or to block further processing. They may object to their personal data being used for direct marketing and every communication provides a link to unsubscribe online. Minimal personal data will then be held in a “suppression list” and will no longer be processed but will be used to ensure subscribers’ preferences are followed.

Current Donors’ Data

The data we collect from our donors are:

  1. Full name

  2. Email address

  3. Postal address

  4. Details of donation

  5. Bank details

We collect this information so that we can fulfil the contract for membership or other donor benefits we have with you, for our own financial record-keeping and to comply with our legal obligations when claiming Gift Aid.

The lawful basis for processing these data is Article 6(1)(b) – contract and Article 6(1)(c) – legal obligation.

The data is securely stored with access controls in place to prevent unauthorised access to the data.  

Data items 1, 3, and 4 are shared with HM Revenue and Customs (HMRC) for Gift Aid purposes where the donor is registered for Gift Aid. Data item 4 is shared with the donor’s bank where the donor requests us to set up a standing order for the donation. Data items 1 and 3 may be shared with a mailing processor in order to send invitations to subscribers by post. The data is not otherwise shared.

Donors may submit a Subject Access Request to access their personal data and are entitled to have it rectified if it is incorrect or incomplete.

 

Directors’ / Advisors’ Data

The data we collect from directors / advisors are:

  1. Personal and contact details

  2. Declaration of interests

The lawful basis for processing data items 1 and 2 are Article 6(1)(c) – legal obligation and data item 1 will be shared with Companies House and the Charity Commission. Data items 2 will not be shared.

The data is securely stored with access controls in place to prevent unauthorised access to the data. It will be securely deleted one year after the resignation of the director/trustee.  

Directors / trustees may submit a Subject Access Request to access their personal data and are entitled to have it rectified if it is incorrect or incomplete. Where the legal basis for processing is consent, directors/trustees have the right to withdraw this at any time.

Project/Event/Journal Contributors’ Data

The data we collect from project participants are:

  1. Personal and contact details

We collect this information so that we can produce artistic projects and to provide aggregated monitoring data to our funders.

The lawful basis for processing item 1 is Article 6(1)(b) – contract. This data will not be shared.

The data is securely stored with access controls in place to prevent unauthorised access to the data. It will be securely deleted three months after the completion of the project.

© 2018 by KONESH